Because there are not currently Start/End dates for Property Uses, you need to add the new Property Use as if it existed when you first started tracking your building.
Here's an example to help illustrate the steps: Say you have a 10,000 sq ft Office that you've been tracking since 2000. On January 1, 2018, an office tenant with 1,000 sq ft moved out, and a Data Center moved in. To add this new Data Center Property Use:
- On the Details tab, select the new property use ("Data Center"), and click “Add.”
- You will be taken to a new page to enter the Property Use Details. The “Current as of” date will be defaulted to the date you started tracking this property (in our example, 1/1/2000). Since it is a new Property Use, we need to first add it as if it existed back in 2000, so fill in zeros for all of the Property Use Details (Gross Floor Area (GFA), etc.), or leave them blank. Then, “Save Use.”
- Back on the Details tab, look for this new Property Use, and from the Action menu, select “Update with New Information.” Fill in the actual Property Use Details for this use (1,000 square feet for the GFA beginning 1/1/2018, etc). Be sure to "Save Use."
- Finally, make sure you adjust any other property uses, if needed. In our example, since 1,000 of the 10,000 square foot building was converted to a Data Center, we need to reduce the Office GFA from 10,000 square feet to 9,000 square feet on Jan 1, 2018.
Why do you have to do this? Portfolio Manager does not currently provide a Start/End dates for Property Uses. Therefore, Portfolio Manager thinks there is an error if you have Property Use Details for only one year out of the 10 year building history. Adding Start/End dates for Property Uses is on our list of potential enhancements.